Hotels
Hotel booking system for travel agents
Hotels are where most agencies earn their margin, and where most of the admin work hides. This hotel booking system for travel agents puts bedbank rates and your own contracts in one list, prices them with your rules and confirms the room with a voucher in seconds.
- Bedbanks and direct contracts
- Room matching across suppliers
- Layered markups
- Voucher on confirmation
Where the rooms come from
Two kinds of hotel inventory, one search
Most agencies mix wholesale rates with rooms they negotiate directly. The online travel booking system treats both the same way at search time.
Bedbank and wholesaler APIs
Connect suppliers such as Hotelbeds, RateHawk, TBO, Stuba, Agoda or Booking.com with your own accounts and see their rates live.
Your contracted hotels
Hotels you deal with directly get an extranet where they manage availability, stop-sell dates and seasonal rates, and search updates straight away.
One clean result list
Identical rooms from different sources are matched on hotel, room type, board and cancellation policy, and only the best rate is shown to the guest.
Pricing
Hotel reservation software that protects your margin
A cheap wholesale rate is only good business if your markup survives payment fees and cancellations. The travel agency booking panel gives you several layers of control.
Markups by layer
Set a markup per supplier, hotel, city, star rating or sales channel, as a percentage or a fixed amount. A margin floor stops a very low supplier rate from turning into a loss.
Different prices for different buyers
Travellers on your website see your public price; partner agencies in the B2B travel portal see their own net or commissionable rate.
Clear terms on every room
Board basis from room only to all inclusive, a refundable label and the exact free-cancellation deadline appear on every room, so fewer guests call to ask.
The booking flow
How a hotel stay is booked and confirmed
Five short steps for the guest, and a complete record for your team.
Going further
Hotels inside a wider travel booking panel
Rooms rarely sell alone. Here is how the hotels line connects to the rest of the platform.
Packages and pilgrim stays
Makkah and Madinah hotels feed straight into Umrah packages, and city hotels can be bundled with tours and activities.
Selling rooms through partners
Hotels are one of the easiest products to sell through sub-agents. Read our article on B2B travel portals versus B2C websites before deciding which channel to open first.
A second opinion
Our sister site explains its own hotel booking panel in detail, with a different focus on room mapping and rate plans.
An example
Selling the same hotel to a traveller and a partner agent
One city hotel, two buyers, two prices, one admin.
On your website
A couple searches for three nights. The room appears once even though two wholesalers offer it, with breakfast, a refundable label and the free-cancellation date. They pay by card and receive the voucher by email.
In the B2B travel portal
A partner agency books the same room type for a client. It sees its own price, pays from its wallet and downloads the voucher to forward to the guest.
In your admin
Both bookings sit in the hotels list with their supplier references, payments and margins, ready for the monthly report.
FAQ
Hotel booking system questions
Something not covered here? Message us on WhatsApp or send a short note through the demo form.
Yes. Contracted hotels get an extranet to manage availability, stop-sell dates and seasonal rates, and they appear in search next to bedbank inventory.
Rooms are matched on hotel, room type, board and cancellation policy, and only the best rate for each matched room is displayed.
Yes. Markups can be set per channel, so the public website and the B2B travel portal each show their own prices.
Yes. Each room shows whether it is refundable and the exact date and time until which it can be cancelled free of charge.
A voucher with the booking details and supplier reference, plus an invoice, sent by email as soon as the room is confirmed.